How to write a job application email

When you’re applying for a job, you may want to send a job application email. This could be applying for a job via email, but it could also be a follow-up email after completing a job application. Most companies have vacancies posted on job boards like Jobbird, which means you can fill out the job application form. Some companies, especially smaller ones, would rather you send them a job application email to apply for the job. If there is a company you would love to work for, but that doesn’t have any vacancies posted online, you could send them an unsolicited job application email. You can tell them you’d like to be considered when a job opens up in this email. Send them your CV and explain how much you want to work there, and who knows what opportunities will open up for you.

Are you wondering how to write an email applying for a job? Or do you need some inspiration for a follow-up email? Look no further because, in this article, we’ll tell you all you need to know about a job application email.
 

How to write an email to apply for a job

So, you’ve found a job you want, but the vacancy doesn’t have an application form to fill in. Instead, it says to send a job application email. No stress, because this is actually easier than you may think. Here is a step-by-step guide on how to apply for a job via email.

  • Read the vacancy. This may sound redundant, but many people skim over the vacancy and end up completely missing the mark. Carefully read what’s being asked of you and check for instructions on how to write your job application email. There may be a word limit or a question that needs to be answered, or maybe they’re asking you to send specific documents.
  • Choose a suitable job application email subject. Many people struggle with how to start a job application email, so the best place to start is at the beginning: the subject line. This is the thing that will make an employer decide even to open your email, so you want to spend some time on this. Keep it safe, simple and clear. Mention your name and the position you’re applying for. Remember that a subject line will often be cut off, so don’t make it too long.
  • Write a killer job application email. Essentially what you’re writing is a good old cover letter, except digitally. Though you can often leave out the addressing in a job application email, the rest of the letter remains pretty much the same. Start with a polite opening, write an email explaining why you’re applying and why you are the best person for the job, and end it with a polite thank you. Need some more tips? Take a look at our article about writing a good cover letter.
  • Check your spelling and grammar. Though an email feels less formal than a printed letter, proper grammar and spelling are just as important. You could write an awesome cover letter email, but having a bunch of typos and grammar mistakes will just diminish all the hard work you did. Avoid looking unprofessional by always double-checking your email. Read it out loud, as it’s easier to notice mistakes this way, and get someone else to proofread your email for you as well.
  • Send your job application email from a professional email address. Are you still using hellokitty555@hotmail.com? That’s fine for your personal emails, but that’s definitely not the first impression you want to make with an employer. Remember, you’re trying to look like a serious professional. FirstnameLastname@email.com is usually a pretty safe bet when it comes to email addresses.

 

5 tips for writing a follow-up email for your job application

Another type of job application email is a follow-up email after your job application. Unfortunately, the job application process often consists of a lot of waiting. First, waiting to hear if you’ve got an interview, then waiting if you’ve got a second interview, and then some more waiting to find out if you’ve got the job. If you want to speed up the process, you can send a follow-up email to the employer to check the status of your application.

You want to give your employer some time to review your application, but sending a follow-up email is quite normal after that. According to a study by Robert Half, 73% of HR managers think the ideal time to wait until you write a follow-up email is between one and three weeks after your application. On the other hand, 0% think you should not follow up at all—enough reason to write that follow-up, then.

Before you write your follow-up email for your job application, make sure to double-check the vacancy. Some employers explicitly state they don’t want follow-up emails, so in that case, it’s best to be patient and wait for a response. If you do decide to write a follow-up, we’ve got some tips for you:

  • Find out who you’re writing your email to. Maybe you already know because you’ve sent your job application through email, but other times you may have to do some digging. The recruiter’s information can usually be found on the vacancy, but you could always look them up on LinkedIn or see if their details are on the website.
  • If possible, give the hiring manager a call. You can do this if you’ve already spoken to them on the phone or if they’ve explicitly told you you could call or said so on the vacancy. If not, it’s probably safer to just send them an email.
  • Don’t follow up more than twice. Some companies will just not let you know if you haven’t been chosen for the job. At some point, it’s just best to accept defeat. If you’ve already sent two follow-up emails and you still haven’t heard anything back, you should let it go. Don’t call them, send more emails, or even show up in person, as this can come across as kind of creepy.
  • Don’t stop your job search while waiting for a response. Instead, keep the job search going and apply to as many jobs as you want. The worst thing that could happen is that you get multiple job offers, and really, that’s not a bad problem to have.
  • Include a call to action. Let the recruiter know you’re still very enthusiastic about the role and that you would love an interview.

 
The follow-up email itself should be short, polite and concise. Use a clear subject line that makes it obvious why you’re emailing. Let them know you’re still very interested and reiterate why you’re the perfect candidate for the job. Let them know that you’re looking forward to hearing from them soon and end it with a thank you.
 

A job application email example template

Need some inspiration to help you write the ideal email to apply for a job? Have a look at our article about cover letter emails for a few different examples.
 

A job application follow up email sample

If you’re planning on writing an email following up on your job application, take a look at these examples:

  1. Hello [Hiring Manager’s Name],
    Last week, I applied for the position of [position title]. I was wondering if you could give me some information on your decision timeline.

    I am very enthusiastic about joining your team and believe that I bring [your specific skills, knowledge, and experience] to the table, with which I can help you [what profit you’d bring to the company].

    Please let me know if you have any questions about my application. I look forward to speaking with you and sharing my ideas.

    Kind regards,

    [Your signature]

    [Your phone number]

  2. Hi [Hiring Manager’s Name],
    I hope all is well. I recently applied to the [position title] position, and I just wanted to check in on your decision timeline. I am excited about the opportunity to join [company name] and to help [bring in new clients/create content/ other jobs you would be doing].

    Please let me know if it would be helpful for me to provide any additional information as you move on to the next stage in the hiring process.

    I look forward to hearing from you,

    [Your Name]

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FAQ

  • How do I write a job application email?
    A job application is pretty much a cover letter through email. Use the formal format of a cover letter (but you can skip the addressing) and explain why you’ve applied for the job and why you’re the best person for the role.
  • How do I write a follow-up email after a job application?
    Find out who you’re going to email and find out what their email is, but make sure they’re okay with you emailing them. Write a short and polite email reminding them that you’re still interested in the job and why you’re the perfect fit for the job.
  • When should you send a follow-up email after a job application?
    The ideal time to write a follow-up email is between 1 to 3 weeks after the job application. Don’t send one before the one week mark, and don’t send more than 2 follow-up emails.
  • Where can I find examples of a job application email?
    On Jobbird, of course! We have samples of job application emails and follow-up emails.