Sending a cover letter email

Be honest: when is the last time you wrote and posted a written letter, if ever? Times are changing, and everything is becoming more digitalised, including the job application process. That’s why many employers now also accept (or prefer) cover letters sent by email. It’s better for the environment, saves a lot of space and saves you a lot of time and effort as well. You can write your cover letter in Word or something similar and email it to the employer as an attachment, but you can also choose to send a cover email for your job application, meaning that the email itself is your cover letter.

Now you’re probably wondering about some things, like how to write a cover letter for your job application via email, what to write in a cover letter email or how to address an email cover letter. Lucky for you, we’ve answered all of these questions (and more) in this article. Want more tips and tricks on how to write a cover letter? Check out our other articles on cover letters.
 

What is an email cover letter?

A cover letter is a letter you write to an employer or recruiter when applying for a job, to show them why you’re the best candidate for the position. An email cover letter is the exact same thing, except it’s an email instead of a letter. The purpose of any cover letter is to grab the attention of the employer or recruiter and make them want to invite you to an interview. Your (email) cover letter should be professional and concise, and shouldn’t be a repetition of your CV.

An email cover letter should always include:

  • A subject line;
  • A proper greeting;
  • Around 3 paragraphs explaining why you’re the ideal candidate. You can mention your achievements, relevant work experience, internships, educational background and/or your skills and knowledge.
  • An electronic signature.

 

How to address an email cover letter

When sending a cover letter via email, you don’t have to include your and your employers’ addresses. Some companies still want you to follow this old school format, but in that case, that would be mentioned in the vacancy. Most of the time, however, you don’t need to address your email cover letter at all. Instead of an address, you need to come up with a suitable subject line. This subject line should be straightforward, informative and professional. This is what makes an employer or recruiter decide to open your cover letter email in the first place, so make it clear in the subject line why you’re applying.

You will want to keep your subject line under 60 characters to make sure it won’t be cut off. One thing you always need to include in the subject line is the position you’re applying for. Some examples of suitable subject lines for your cover letter email are:

  • Interest in [position]
  • [Name] application for [position]
  • Application for [title of vacancy]
  • Experienced [current job title] seeking a long-term opportunity with [company]
  • [Name]: your next [position]

 
You can get creative with a subject line, but beware that a recruiter or employer may see these creative subject lines as spam. Your safest bet is to just include your name and the position you’re applying for.
 

How to write a cover letter through email

Once you’ve written a killer subject line, it’s time to get to business. You want to know how to write a great cover letter via email that will get you the job, and we’re here to help. That’s why we’ve written a step-by-step guide that will help you write the best cover letter email.

  1. You start your email cover letter the same way you start any other letter: with a greeting. If you know who you’re writing to, start with Dear Mr./Mrs./Miss [Name]. If the reader is unknown, start your email with Dear Sir/Madam or Dear hiring manager.
  2. Next, write a first sentence that is straight to the point and catches the reader’s attention. Most people start by stating why they’re writing the cover letter and what they hope to achieve.
  3. In the body of your cover letter email, explain why you’re the ideal candidate for this position. Mention your achievements, relevant skills and experience that could be useful to the employer. Don’t just list everything that’s on your CV, but pick out the most relevant examples.
  4. End your letter with a call to action, preferably an invite to an interview. Thank them for their time and tell them you look forward to hearing from them.
  5. Sign off with a professional signature. This can be an automated email signature or just a thank you followed by your name, phone number and email address.

 

Do’s and don’ts for an email cover letter

Now that you know what steps to take to write a professional cover letter email, here are some things you should and some things you shouldn’t do:

Do

  • Keep your email cover letter concise and to the point. You can always refer to your CV for more detailed information about your past experiences.
  • Check, check, double-check. Make sure there are no spelling errors and that you use the correct grammar.
  • Have someone else proofread your cover letter or read it out loud. This way you can hear how it sounds to someone else and you’re quick to spot mistakes.
  • Attach your CV to your email containing your cover letter, this way the employer has all the information they need in one email, and they won’t need to go out of their way to ask you for more information.
  • Keep your email cover letter at around 400 words.

Don’t

  • Include salary requirements in your email cover letter, unless the employer specifically asks you to. You don’t want it to seem like you’re only in it for the money.
  • Use the wrong name in your greeting. Make sure you know for a fact who you’re writing to and when in doubt use a neutral greeting.
  • Attach a cover letter when you’ve already written your cover letter in the body of the email.
  • Simply sum up your CV. This is your chance to show some personality and explain why you’re the perfect person for the job, so don’t waste it repeating information they already have elsewhere.
  • Use an unprofessional email address. What employer is going to take you seriously if you send them your cover letter and CV from sillygirl1996@hotmail.com?

 

A cover letter email template

We can go on and on about how to write the perfect email cover letter, but sometimes it’s better to have a visual. If you’re looking for a sample of an email for a job application, we’ll gladly help you out. Take a look at these cover letter email examples and let them inspire you.

1.

Subject: Application for [Position] – [Name]

Dear Hiring Manager,

I read your job posting for [position] with interest. I am confident that my [x] years of experience in [field] make me an ideal fit for the position.

In my position as [Job title] for [Company], I [something you did], managed [x], and [another example of a task]. I received consistent praise from my employer for my attention to detail and diligent work.

I am a fast learner, hard worker and problem solver. I have a passion for [field] and wish to continue to learn and grow. I believe that with my experience, knowledge and attitude I would be a great asset to your company.

You’ll find my CV attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Sincerely,

Your Name
Email
Phone
LinkedIn URL (Optional)

2.
Subject line: Interest in [ vacancy title]

Dear [Name],

I am writing to apply for the position of [position]. I am a highly motivated and skilled individual with [x] years of experience that I believe to be valuable to your company.

In the last year alone, I’ve grown [company]’s client base from 10 to 40, completed over 200 sales and increased sales by 30 per cent by implementing a new lead qualification tool. These experiences have prepared me for the role of [position] at [company].

I am a great match for this role because I am both data-driven and customer-focused. I am passionate about motivating employees to achieve sales goals, and I am skilled at uncovering actionable insights with data to drive customer loyalty and provide outstanding customer care. As the [position] at your company, I would dedicate myself to growing your client base and maintaining client relationships.

Thank you for your consideration. I’m excited to learn more about this opportunity from you.

Sincerely,

[name]
[email]
[phone number]
 

How to send your CV and cover letter by email

You may also want to send your cover letter in an attachment, rather than send an email cover letter. Maybe the employer specifically asked you to do so, or you personally prefer it. Whatever the reason, you want to know how to email your CV and cover letter together. First, make sure you save your CV and cover letter in PDF format. This way the layout won’t be changed when the employer opens the document, which can sometimes happen in Word. Write a short email explaining that you’re applying for the position and that you’ve attached your CV and cover letter. For example:

Subject Line: [Name] application for [vacancy title]

To Whom It May Concern:

I am interested in [position] advertised on Jobbird. I have attached my CV and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

[First and Last Name]
Phone
Email

Finally, don’t forget to:

  • Proofread
  • Address the correct person
  • Attach your CV and cover letter

 
Once you’ve added all the documents to your email and have double checked everything, it’s time to press send.

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FAQ

  • How do I send a cover letter via email?
    There are two ways to send a cover letter via email: you can attach your cover letter as a PDF, or write your cover letter as the body of text in your mail. Whichever one you choose is up to you, unless the employer specifies which way he or she prefers.
  • How do I attach a cover letter in email?
    When attaching a cover letter to your email, make sure to use a PDF format as this is the easiest to open. Write a short paragraph in the mail explaining that you’re applying for the position and that you’ve attached your cover letter and CV.
  • What do I write in an email when sending my CV and cover letter?
    If you’re sending your CV and cover letter as attachments to your email, make sure to write a short paragraph explaining that you’re applying for a specific position and that you’ve attached the necessary documents.
  • Where can I find a cover letter email template?
    On Jobbird, of course. In our article about cover letter emails, we have multiple examples that will help you on your way.